Academic Accommodation Letters
At Stillwaters Assessment & Neuropsychological Services (SWANS), we provide comprehensive evaluations and formal documentation to support academic accommodations for students.
An academic accommodation letter summarizes key findings from a psychological or neuropsychological evaluation and outlines specific, evidence-based recommendations to ensure equitable access to learning and testing environments. These letters can support accommodations such as:
- Extended time on exams
- Testing in a reduced-distraction environment
- Note-taking or reading assistance
- Breaks during testing
- Alternative formats for assignments or exams
Our evaluations are designed to:
- Identify learning, attention, or emotional factors that affect academic performance
- Clarify diagnoses such as ADHD, learning disorders, anxiety, or other conditions
- Provide objective data and individualized recommendations that meet documentation requirements for schools, universities, and testing organizations (e.g., SAT, GRE, LSAT, MCAT)
Documentation Requirements
Each school or testing agency has its own guidelines for accommodations, but most require:
- Recent testing (typically within the past 3–5 years for higher education or standardized tests)
- A clear diagnostic statement from a licensed psychologist or neuropsychologist
- Comprehensive evaluation data showing how the condition affects academic or test performance
- Specific, evidence-based recommendations that directly relate to the student’s documented needs
At SWANS, we tailor our reports to align with these standards and can adapt documentation for multiple institutions when needed. We also provide guidance on how to submit paperwork and communicate effectively with disability services offices.
Our Approach
We know that navigating the accommodations process can feel overwhelming. Our role is to make it clearer, calmer, and more supportive. Each evaluation and letter is crafted with attention to detail and advocacy in mind — empowering students to demonstrate their true abilities in a fair testing environment.
At SWANS, we believe that every learner deserves the chance to succeed on a level playing field.
Frequently Asked Questions
Most schools and testing agencies prefer evaluations completed within the past 3–5 years. However, validity may vary depending on the student’s age and the nature of the condition.
We can review existing accommodations and integrate them into a comprehensive evaluation report that aligns with current requirements for higher education or standardized testing.
Yes! We can format reports to meet the documentation standards of different institutions and testing organizations.
Absolutely not. Our goal is to provide accurate, objective information so that schools and testing agencies can make informed decisions — our focus is on advocacy, not judgment.
Most reports and letters are completed promptly after the evaluation, and we work to ensure timely delivery for deadlines and application submissions.
How Do I Obtain an Academic Accommodation Letter?
Academic accommodation letters are provided at no additional cost once comprehensive psychological or neuropsychological assessment has been completed. The assessment process generally involves:
- Initial Consultation: A clinical interview gathers detailed background information and identifies assessment goals.
- Test Administration: Standardized tests are administered, which may include questionnaires, cognitive tasks, and behavioral checklists.
- Scoring & Interpretation: Test results are scored and interpreted by a licensed psychologist.
- Feedback Session: Results are reviewed in a collaborative feedback session, where findings and recommendations are explained clearly and compassionately. The ultimate goal is to understand the whole person, not just test scores, and to empower individuals and families with knowledge and next steps for improvement and support.
- Written Report: A detailed report summarizes findings and provides recommendations.
At SWANS, our focus is not only on identifying challenges but also on highlighting strengths and supporting growth — helping each person move toward greater clarity, balance, and emotional health.
For detailed information about evaluation fees, deposits, and what your assessment includes, please visit our Pricing page.
Book your first appointment or a free 15-minute phone consultation using our online service.
Have questions? Contact us to discuss your needs and how Stillwaters can help.